Those who don't remember the past are doomed to repeat it

Minutes for November 16th Committee Meeting

Minutes for October 19th Committee Meeting

Minutes for September 21st Committee Meeting

Minutes for August 24th Committee Meeting

Minutes for March 16th Committee Meeting

• Sue called the meeting to order at 7:00 PM.
• Sue began a discussion regarding hairstyle and dress code within scouts. Sue checked into it, contacted Council and there is no regulation regarding hairstyle.
• Angie suggested we let the scouts skate for free. The price the Pack pays covers skate rental. The families will still be charged. It passed unanimously.
• Angie suggested parents volunteer to wrap at Borders Books for donations and the Pack uses the money to let the scouts purchase toys for Toys for Tots. A discussion followed. A compromise was reached where families can choose to either donate money toward the gifts or work a shift to help pay for the gifts.
• Angie asked if scouts could make 169 Christmas cards for the residents of Walnut Creek Nursing Home. Each Den could make 25.
• Angie said Basketball concession dates have been posted; Fridays 6-9 and Saturdays 9-3, starting Dec. 8th and ending toward the end of February. Angie will send a sign-up sheet out. Each scout earns $2.50 in their scout account for each shift worked by their parent/representative.
• Susan will get financial statement out soon.
• Tammy said in January Perfect North will have skiing again for the scouts. Everyone said that the boys who went last year had a great time.
• Tammy asked if we wanted to do Globetrotters again. It’s earlier in the afternoon on Sunday, Dec. 31st. The boys get a patch and they do something special for the scouts. It was decided to go ahead and offer them the opportunity to go.
• Mike Berenson said that January 13th is a tentative date for training for New Leader and Essentials.
• Karl suggested the scouts stay inside following meetings until picked up for safety reasons. Everyone agreed. An announcement will be made at the next Pack meeting and in the newsletter.
• Mark asked if the songs for the caroling could be typed up. Susan said she’d put songs together and make copies.
• Mike is trying to come up with by-laws for us to follow to create our own Pack by-laws. Karl will share a handbook he has for suggestions on creating Pack by-laws and a parent handbook.
• It was discussed that the Pack should probably carry Directors and Officers insurance to protect the committee members from litigation. Safeguards should be in place to protect the Pack as well as the members. There should be better checks and balances, especially where money is concerned. This protects the scouts as well as the leaders/members. It was tabled until Angie checks into the insurance company for PTO to get a quote and we talk to Lisa.
• It was discussed whether a link could be added to the website to the Autism Society because there’s a scout in Den 5 with Autism. It’s to increase awareness and give parents access to information in the event that they’re curious. Everyone agreed it was a good thing to do and Sue will check on having that added. If other boys join the Pack with different disabilities, links could be added for them as well
• Meeting adjourned 8:12 PM

• Sue talked about Roundtable dates and their info. Webelos 2 leaders will start to meet with the Boy Scouts. It’s the 2nd Thursday of every month at St. Albert the Great. It’s a great way to get info for dens and district.
• Lou Brinkman: policies in cub scouting, tour permits, fundraisers, FOS (raising funds for council). If anyone has questions you may email him at: Brink05@aol.com
• Todd say popcorn will wrap up next week.
  • Can sell up to October 28th.
  • Take orders are due November 3rd.
  • Show and sell money is due October 28th.
  • The take order pickup will be November 18th with payment due on December 6th.
  • Karl will set up Walmart and Lisa Take down on Saturday. Susan will set up on Sunday.
  • Sat the 28th we’ll be at Kmart in Springboro on rt 73.
  • Two of our boys have found mystery houses.
• Karl talked about the guidelines for scholarships. Boys have to deplete Scout account first. If they aren’t doing any fundraisers suggest they do. They won’t be forced, though. Not necessary to go to committee with the names. Main usage of scholarships has been for registration. Usually parents go to leaders than go to Lisa or Susan. Suggestion was made to have a core group of officers decide who gets scholarships. Bradley made a motion to keep it as it is. Sue seconded. Motion was passed.
• It was suggested to have the dens take care of the openings and closings at the den meetings. Dens can handle this however they want (please do the pledge, though). Sue asked for motion. Lisa seconded. Passed unanimously. Tigers will start this off on November 7th.
• Cost issues: suggestion was made to find lower cost activities or have fewer activities. It was pointed out that Angie and Tammy do a great job. Just have up or down vote on each activity next year.
• Volunteer board will be up again this pack meeting.
• Angie suggested doing Toys for Tots this year instead of adopting a family. Vote was unanimous. She will get more information.
• Suggestion was made to reverse the colors on the t-shirts and sweatshirts because they show less dirt. Lisa mentioned that those colors were picked because the boys stood out. Lisa will check with Skeltons to make one shirt to show committee next month. Decision will be made then. Lisa did point out that we still have a decent inventory of the yellow.
• The picture contract was given to Jason Newman’s company. Both companies submitted similar proposals. Bradley said we should go with one of our own. Passed unanimously.
• Bomber’s money due Friday.
• We will show pack video at November pack meeting during the care packages. Lisa is to get projector and screen from the school. Karl would like a picture with the boys’ names on it so he can learn them.
• Doug has new assistant, Jack Chidester. Doug has a recruiter patch for Andrew.
• Lisa mentioned a reminder that tour permit have to be on time. This being two weeks before and event that is out of county. Whomever is in charge of the event must put this in. amendments to it can be made afterwards.
• Suggestion was made for pack to pay all training for leaders. Todd motioned. Sue seconded. Passed unanimously. It will start from this date on.
• For next derby it was suggested to have the track raised and in the middle of the room.
• Sue adjourned meeting.

• Susan said den corners for newsletter could be sent anytime. You don’t need to wait until the deadline. The deadline this month is Saturday.
• Mike B is going to try again to schedule a training class. Let him know if you’re interested and when you’re available. District is trying to get BALOO on October 1st. All packs must have a BALOO trained person in attendance. We have two.
• Todd said that Saturday’s popcorn pickup is at 8:40 in downtown. He still needs help to load the 184+ cases. He needs someone to drive the trailer in the afternoon. He needs help to unload and distribute at the skating party. He plans on everyone skating for about an hour then taking a break to rally for popcorns sales than skate again afterwards. OSU tins are now $40 because of royalties to OSU and Michigan. He’s trying to get the three way cheese tins that are being test marketed. Karl will meet at the school around 3:30p to carpool to the skating rink. Top 5 sellers will go to Laser Tag.
• Angie said that Moraine Rotary has offered another $100 which is over our original $1000 needed for the new track. A piece of the track was there to show everyone. Michel suggested using the extra money to build 2 boxes for the track since it’s so heavy. Rotary asked speak at their meeting at 7am on Tuesday. Angie is trying to get Karl or someone else to do this. They also wanted us to sell their basketball tickets and we’d get $1 per ticket. Bradley and Lisa had concerns because of it interfering with popcorn sales. We declined to do it.
• Blue and Gold food was discussed: Todd goes to church with Brian Hayden at the Dayton Mall Chick-Fil-A. He’ll check into chicken donations. Mike B will make the cakes. Angie will check into donation of mashed potatoes, green beans, corn, baked beans, cole slaw.
• We are going to buy a derby scale.
• Tammy will pick up a flag from Creative Flags (donated) for Pack. She will purchase a pole that the pack will reimburse her for.
• National Honor Society will once again help with the Pinewood concessions and Blue and Gold.
• Mike Carter reiterated that ALL advancement needs to be turned in by the Wednesday before the Pack meeting to allow enough time to make sure it’s correct and awards to be purchased. Please send with Den #
• These boys need to make a map to complete their map and compass pins: Nick N, Bryce, Bobby, Alex Berenson, Mark, Isaac N, Brock, Gavin, Jacob S, Jared Shafer, Jacob B, Kenny and Andrew.
• Everyone has den space on the website to put what you want.
• We still need Web releases from some of the new boys.
• Karl asked about secure site for rosters on the website. Mike said we can’t do it at this time.
• Karl and Susan will pop popcorn for this weeks pack meeting.
• Sue to pick up poster board and Todd or Angie to bring easels to list volunteers.
• No candy can be given out at the Homecoming Parade.
• Class A’s worn will remain the tie breaker in the den attendance award.
• Neckerchiefs are to be worn under the collar.
• Lisa reiterated that adults need to properly wear uniforms and wear Class A’s all the time unless doing messy stuff. Boys should have them on at the Pack meeting. She also reiterated that whomever is in charge of a particular campout is in charge of taking the equipment home and cleaning it and returning it clean and dry and if the dutch ovens properly oiled (should be done after use at campsite).
• Tammy said that Newport Aquarium wanted payment for all boys attending up front. Since we don’t know whose going we decided to have a permission form in this months newsletter that will have a date soon so we can send a check in. Tammy will get the form to Susan by Saturday.
• Sue adjourned the meeting.

• Angie
  • Pinewood Derby: We have 7 sponsors but may have 3 more. We voted to buy an Aluminum Track.
  • Activities
    • Sept
      • Skating Kickoff for popcorn at Germantown Skating Rink. We will pay for each scouts skate.
      • The Homecoming Parade is Sept.28th
      • Sleepy Hollow is available at the Blue Jacket facility for $6 – 15 dollars Wed. thru Sat.
    • Oct
      • Campout Oct.7 and 8th
      • Tom’s Maize is $8 per person we can have a fire and tables. We chose the 14th of Oct. to go.
      • Oct 21st Sunwatch is having a Scout Day between 9 am and 12 pm at a cost of $6 per person
    • Nov
      • Newport Aquarium is available on the 4th and 5th for scout day at $6.95 per person.
    • Dec
      • Caroling will be on Thursday the 21st at Walnut Creek.
      • Ice Skating will be on the 28th.
    • Jan
      • Victoria Theater is available on the 27th for a 3 pm show at $14.00 per person.
      • Booneshoft-We would like to put the 19th on hold.
    • Feb
      • Cosi is available for $7.oo-$8.50 per person-no date decided.
      • Bowling is available at $3.75 per game-no date decided.
      • Blue & Gold will be held on the 24th. Leaders will arrive at 2pm to set up and it will start at 4pm. The Honor Society will be helping again.
    • Mar
      • Pinewood Derby will be held on the 24th at 10am
      • We might do the bowling on the 17th
      • Scouting for food drop off will be on the 10th and pick up will be on the 17th.
      • Shrine Circus is available two weekends in Mar-no date was chosen.
    • May
      • We decided we would like to do Kiln time before mothers day we would like May 5th at 3pm.
• Susan
  • She needs the info to put in an early newsletter. She needs the info by Sept. 3rd
• Karl
  • Relay for life raised over $1,000.00. We sold over 142 snow cones which net was $70.00.
• Todd
  • Popcorn-Show and sell dates are Sept. 30th, Oct. 14th, Oct 21st and 22nd
• Mike B
  • His gun club will let us sell food at the Ohio Sectional in 2007
• Sue B
  • We have had several complaints about the way our uniforms are being worn. We have to show the boys by setting a good example ourselves. We should correct any boy who has their shirts hanging out or unbuttoned.
• Lisa
  • The equipment needs to come back clean, the person who is in charge of each campout should take the equipment home and wash it.
  • We need to appoint an equipment chair to keep all the equipment in proper running order.
  • We will try to buy easles to let parents sign up for volunteer positions we need filled. They will be displayed at each pack meeting.
  • We need volunteers to play a game at the school nite on Sept 5th. Doug voluntered
  • We need to try to get den chiefs for each den
  • From now on we will have an opening and closing at each den meeting.
  • Friends for scouting will be the third week in July
  • We are trying to get Possum Creek for the summer camp out
  • There will be a open house at Russel on Sept. 7th from 6:30-7:30.
  • Weblos weekend will be on Oct. 20th-22nd
  • Tour permits need to be turned in to council two weeks before any event
  • The $17.00 per person for the Oct campout needs to be turned in by the 30th. Any one turning their money in after that date the price will be increased. Klondike will be held on Jan 20th.
• Mike C
  • There is a page on the web site for advancements. The deadline to turn in the info is the Wednesday before the pack meeting

• Sue asked for time at the Pack meeting to address the issue of needing a new secretary and committee meetings. She also wants to talk about table cleanup.
• Next year for Scouting for Food the permission forms will be back and dens will be assigned maps for the boys they have signed up.
• All dens need to let Todd know who went out last Saturday or during the week to drop off bags. He also wants to know who’s coming this Saturday to pick up bags.
• Leaders need to check the new roster to see if their cell number is needed. Sometimes this is the best way to contact them. Please send the number to the whole committee.
• Advancements are needed to Mike ASAP!!!! Lisa will be getting them on Monday.
• Website-every den has their own page. You can ask Mike to add more to it other then what’s in the newsletter. Hopefully the bulletin board will be up and running by the next committee meeting. All pictures that are submitted need to have names with them since we do not have web releases for everyone.
• Web release forms need to add a line to allow parents to opt out of it.
• Sue will run copies of the calendar and permission forms for the newsletter and give them to Susan.
• Lisa will have these to them on the Friday before the Pack meeting. Susan also needs Den Corners!
• Add Den 7 to the pack meeting with an Indian Dance.
• Donuts and bagels have been donated for Pinewood Derby. Tammy is checking with Kroger. No sponsorships for the new track have been received yet. Letter asking for $100 donations with logo on track have gone out. Phone calls will start next week. We are looking at the track costing about $800-$1000 dollars. Michel will bring a couple of specs for the committee to look at next month and decide exactly what we want.
• Todd made a motion to put $400 into reserve for the track. Mike 2nd it. All were in favor.
• Reminder that Pinewood Derby is March 25th at ZION LUTHERAN. It’s on the Corners of Alex-Bell and Munger. Set up begins around 8:30-9:00. Check-in starts at 10am. Please remind all the parents.
• We will be running the soccer concession stand this Spring. The same breakdown for payment and Scout accounts will apply as we had with Basketball. This is an easy way to build up the accounts.
• Lisa has Quality Unit patches for the dens that weren’t represented at the committee meeting.
• Subway peel cards fundraiser starts this Tuesday and end April 11th. The boys will receive $1.50 into their accounts for every card they sell. The packs amount will be determined by how many are sold. Remember that the boys need to sell 10 cards to get to dunk a leader.
• Michel is setting up a training session for Msbg/W.Carrollton leaders. It will be on Sunday May 21st at W. Carrollton Civic Center, Station one or Moraine Civic Center. The time is 1pm. He will let us know location ASAP. Lisa will notify all W. Carrollton and Msbg Cubmasters and/or committee chairs. The cost will probably be $5 in advance and $7 at the door.
• Cub adventure meals:
  • Friday snack:TBD
  • Sat breakfast: Scrambled eggs in a bag
  • Sat lunch: Spaghetti
  • Sat supper: fried turkey
  • Sun Breakfast:cold foods.
  • Fruit and vegis and side will be decided later.
  Karl will pull trailer. Time to meet is being moved up to 5pm so that all tents will be up before dark. Also a new thing for Sunday tear down. Breakfast will not be served until all personal gear is torn down, and put by the side of the road for pickup. We will try to get as much as possible into the trailer. Make sure Bradley can get the trailer. Remember Class 3’s are needed for all participant over 40. Also, remember we are at the Baden Powell site this year.
• Lisa will call and try to set up the Sycamore State park site for July 14-16. We need to bring our own water.
• We will do the Shrine Circus again this year on April 28th @ 7pm. Once again the pack will pay for the scouts and all immediate family members.
• We will do the cleanup for the church on May 6th. Time TBD. The city is out because they changed the date to May 20th and it was believed that it might be too much.